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Approval Details

Purpose

Review the full detail of a single workflow run — an execution of a workflow on a specific file. This run detail view shows document information, run metadata, workflow progress, approval history, and the complete task timeline.

This page describes the view opened from the Runs tab. If you are an assigned approver working from the dashboard, see Pending Approvals for the assignment detail view instead.

Run Detail vs Assignment Detail

EisenVault One provides two related but different detail screens:

View Opened from Best for
Run detail (this page) Workflow → Runs → Instance ID Monitoring any run — progress, history, and audit timeline
Assignment detail Dashboard Workflow Activity or pending-approvals list Completing your assigned approval step

Run detail is available at /workflow/runs/{instanceId}. Assignment detail is available at /workflow-approvals/{assignmentId} (user dashboard) or /dashboard/workflow-approvals/{assignmentId} (administrator dashboard).

Prerequisites

  • You are signed in to EisenVault One.
  • Workflow features are enabled in your environment (see Environment availability below).
  • You have the view_approval_flow permission, or you started the workflow and can view your own run.

Environment availability

In non-production environments (staging and development), Workflow appears in the left navigation. The Workflow navigation item is hidden in production builds.

Before You Begin

Open run detail from:

Use Back to workflow runs at the top of the page to return to the runs list.

Do not use this page when you only need to approve or reject your own task. Open the assignment from Pending Approvals instead and use Back to dashboard when finished.

Workflow Run Header

The detail view header shows:

  • Document name — the file under review.
  • Workflow name — the template or workflow definition in use.
  • Priority — for example High, Moderate, or Low.
  • Status — for example Running or Completed.

Run Information

The information panel includes:

Field Description
ID Unique instance identifier for this workflow run
Workflow Workflow template name
Started by User who started the workflow
Started at Date and time the workflow began
Completed at Date and time the workflow finished (when applicable)
Current step Active step or final state such as Completed
Priority Priority level set for this run
Due date Expected completion date and time
Request note Message provided when the workflow was started

Workflow Progress

The Workflow progress section shows each approval step in order with:

  • Step number and label (for example Approval step 1, Approval step 2).
  • Assigned approver name or email.
  • Timestamp for when the step was actioned.

Steps use color indicators to show state — for example completed or rejected steps.

Approval History

Approval history lists each approval step in separate cards with:

  • Step name.
  • Approver identity.
  • Action timestamp.
  • Visual status indicator (approved, rejected, or pending).

Task Timeline

The Task timeline provides a chronological audit trail of every event in the workflow run, such as:

  • Workflow started
  • Approval requested
  • Approved or rejected by a named user at a specific step
  • Workflow completed

Use the timeline to confirm who acted, when they acted, and whether the workflow finished, failed, or was stopped.

Example Walkthrough

  1. Open a workflow run from the Runs tab.

    Workflow run detail with progress, approval history, and task timeline

  2. Review Workflow progress to see each approval step and its status.

  3. Scroll to Approval history for step-by-step outcomes.
  4. Use Task timeline for the full chronological record.

Expected Result

  • All workflow metadata, progress, and history are visible for the selected run.
  • The timeline provides a complete auditable record of the approval journey.

To complete an approval step assigned to you, return to Pending Approvals.